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WORKERS RIGHTS WATCH

info@workersrightwatch.org,

Address:

Building 3rd Floor Suite C5 Kiambu

P.O BOX 00232 -1516 RUIRU

www.workersrightwatch.org

  Cell: 020-2605660, 0720102892, 0775216853

13th January, 2019

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SUBJECT: Professional Auditing Services

Our organization is soliciting proposals from qualified firms to audit the WRW’s financial

Statements for the financial year ended 31st December 2018, with the option of auditing the

Financial statements for the future financial years.

Your proposal should contain, but not be limited to the following considerations:

1. Eligibility – accreditation to conduct audits.

2. Experience of your firm in relation to the scope of audits for the non-governmental

organizations.

3. Your staff assignments and availability to complete the audit on a timely basis, before the end of February 2019.

4. Procedures used to transmit audit adjustments and the reasons for them along with

management recommendations to the responsible personnel within the organization’s

structure.

5. Detailed audit plan.

6. The proposal fee to conduct the audit function.

7. Estimated timeframe to complete the audit.

The final decision of the selection of the firm to conduct the audit will be made by the Board of

Directors. The final agreement will be in the form of a written contract following the standard

agreement form used by CPA firms conducting audits.

All questions and correspondence should be directed to the Executive Director in writing at the

above address or by calling 0720102892.

TERMS OF REFERENCE

Background Information:

Workers’ Rights Watch (WRW) is an independent, non-profit, civil society organization founded in 2009 under the society Act (Laws of Kenya). We exist primarily to promote a healthy work environment in Kenya’s horticulture and other businesses. Our work is based around four thematic areas namely; Responsible governments, responsible businesses, responsible organizations and responsible citizenry. WRW grew out of an association of shop stewards and key leaders in Kenya, created out of a concern that social ethnical business practices were not being followed in the industries despite there being voluntary systems of self-regulation by way of audits and labour inspections.

Our mandate is to foster collaborative dialogue between workers and actors who affect and those affected by their work. In promoting this dialogue, we have always believed that complimentary role exists between Non-governmental organizations and other stakeholders. It takes cognizance of the restrictive nature of the current provision of the rights to organize and that workers representatives especially at the shop floor level are vulnerable to intimidation by both the management and top union leadership.

Workers’ Rights Watch is currently implementing two (2) projects on; i) Tackling Sexual Harassment in the floricultural sector and ii) Promoting a results based social certification system for the floricultural sector, both funded by the Hivos foundation. The organization seeks to solicit proposals from qualified firms to audit the WRW’s financial statements for the financial year ending 31st December, 2018 with the option of auditing the financial statements for the future financial years. 

Objective of the Audit:

  1. The objective of the audit of WRW’s financial statements is to enable the auditors to express an independent professional opinion on the financial position of WRW and to ensure that the funds utilized to WRW’s activities have been used for their intended purposes.
  2. The books of accounts of WRW provide the basis for preparation of the WRW’s Financial Statements. Proper books of accounts as required by law have been maintained by WRW and also maintain adequate internal controls and supporting documentation for the transactions.

Scope of the Audit

  1. The audit will be carried out in accordance with the International Auditing Standards and will include tests and verification procedures as the auditors deem necessary.
  2. Verify all funds have been used in accordance with the established rules and regulations of WRW and only for the purposes for which the funds were provided.
  3. Goods, works and services financed have been procured in accordance with the WRW’s established rules and procedures.
  4. Appropriate supporting documents, records and books of accounts relating to all activities have been kept. Clear linkages should exist between the books of accounts and the financial statements presented.
  5. The financial statements have been prepared by WRW management in accordance with applicable accounting standards and give a true and fair view of the financial position of WRW and of its receipts and expenditures for the period ended on that date.
  6. Comprehensive assessment of the adequacy and effectiveness of the accounting and overall internal control system to monitor expenditures and other financial transactions.
  7. Express an opinion as to reasonableness of the financial statements in all material respects.
  8. Include in their reports opinion on compliance with procedures designed to provide reasonable assurance of detecting misstatements due to errors or fraud that are material in the financial statements.
  9. Conduct entry and exit meeting with the Executive Director of WRW.
  10. In addition to the audit report, the auditor will prepare a management Letter on the following:
  1. Give comments and observations on the accounting records, procedures, systems and controls that were examined during the course of the audit.
  2. Identify specific deficiencies and areas of weakness in systems and controls and make recommendations for improvement.
  3. Report on the implementation status of recommendations pertaining to previous period audit reports.
  4. Communicate matters that have come to their attention during the audit which might have a significant impact on the sustainability of the organization.
  5. Bring to the Executive Director’s attention any other matters that the auditors consider pertinent.

       11. Deliverables

  • The Auditors on completion of the audit work will submit 3 (three) original copies of the Audit Report appended to the Financial Statements along with the reports to the attention of the Executive Director.
  • Management letter in accordance with the scope of work described here before. 

Audit Duration:

The audit work shall be completed within two weeks from the date of commencement of the audit.

Interested audit firms with experience in executing similar assignments are invited to submit their expression of interest/bids on or before 30th January 2019 addressed to info@workersrightwatch.org

All proposals become the property of WRW and will become part of the requester’s files without obligation.

Nature of Services Required

1. Audit period will be from 1st January 2018 to 31st December 2018. (One year)

2. Special reports, exhibits, and schedules required:

  • Accounts report.
  • Balance sheet.
  • Schedule of cash.
  • Statements of changes in financial position.
  • Notes on financial statement.

3. Description of Entity and Records to be audited:

  • General ledger, fixed assets ledger, accounts receivable, general journal, accounts

payable.

4. Details of fixed assets are maintained. Fixed assets are based on cost.

5. Staff members will be available to produce documents.

6. Work areas will be provided by WRW in close proximity with the financial records on the

premises.

7. Report Requirements

The report will be addressed to the Board of Directors and will contain items listed in

item #2.

Reports of compliance examinations must include a statement that the audit was conducted in accordance with applicable standards. The audit report must state where the examination disclosed instances of significant non-compliance with laws and generally accepted accounting principles.

Findings of non-compliance and ineligible expenditures must be presented in enough detail for management to be able to understand them.

8. Time Requirements

All proposers will be notified of the Board decision in a timely manner.

Once a contract has been signed, work may begin immediately to generate the audit in a

progress manner with costs to be billed WRW as the charges generated by the proposer in

accordance with the original agreement.

9. Report Review Timing and Number of Copies.

Prior to the submission of the completed audit report the audit firm will be required to

deliver and review the draft and the proposed management letter with the WRW

Executive Director.

10. Workers Rights Watch reserves the right to reject any and all proposals submitted